Cut Time LLC (“Cut Time,” “we,” “us”) provides passive time tracking software for video editors and post-production studios. This policy explains what data we collect, how we use it, and what controls you have.
1. What we collect
Cut Time collects the following data to provide its service:
- Account information: email address, password (or Google sign-in identifier when you authenticate via Google), display name, avatar, bio, social links, and specialties
- Time tracking data: project name, application name (e.g. DaVinci Resolve, Premiere Pro, After Effects, Final Cut Pro), active minutes, idle minutes, session timestamps including start and stop times, and activity state transitions
- Idle detection data: keyboard and mouse inactivity status, used to classify time as active or idle (see “How idle time works” below)
- Approximate location: city and country derived from your IP address, updated at most once every 24 hours, used to display your presence on the world map
- Device information: tracker app version and operating system
- Diagnostic data: tracker error reports (error type, message, stack trace, app version) automatically sent when the tracker crashes, used to fix bugs
- Locally stored preferences: break reminder settings and display preferences are stored in your browser (localStorage), not on our servers
2. How idle time works
The Cut Time tracker classifies your editing time into two states:
- Active - your editing software (DaVinci Resolve, Premiere Pro, After Effects, or Final Cut Pro) is in focus and you have used your keyboard or mouse within the last 5 minutes
- Idle - your editing software is open but there has been no keyboard or mouse activity for 5 or more minutes, or the editor window is not in the foreground
True idle time is capped at 30 minutes per gap. This prevents inflated numbers from situations like leaving a project open overnight. After 30 continuous minutes of inactivity, the tracker stops counting until activity resumes.
We do not record keystrokes, take screenshots, capture screen content, or access the contents of your files. The tracker only knows the project name as reported by the application and whether you are active or idle.
3. What studios see
If you belong to a studio or organization workspace, the studio admin can see:
- Project names (for projects visible to that workspace)
- Active and idle time per project
- When you started and stopped editing for the day
- Your online status (active, idle, or offline)
Studios do not see:
- Your rates or earnings
- Projects you have marked as personal or hidden from that workspace
- Other workspaces or organizations you belong to
You control which projects are visible to which organizations. You can hide any project from any workspace at any time.
4. Data sharing between workspaces
- Editors can belong to multiple workspaces simultaneously
- Time data is copied to each workspace the editor belongs to, filtered by that workspace's visibility settings
- Freelancers can share individual projects via a link - the recipient sees only that project's data
- Editors can hide projects from specific organizations at any time
5. What we don't collect
Cut Time is designed to be the least invasive time tracker possible. We do not collect:
- Screen recordings or screenshots
- Keystroke logs
- File contents, media, timelines, or project data
- Browsing history
- Audio or video recordings
- GPS location (we only use IP-based city and country)
6. Local storage
Certain preferences are stored in your browser's localStorage rather than on our servers. These include break reminder settings, display preferences, hidden project selections, and client notes. Clearing your browser data will remove these preferences. They are not transmitted to Cut Time or any third party.
7. Data retention
- Time tracking data is retained indefinitely while your account is active
- You can request deletion of all your data at any time by contacting us
- Deactivated editor accounts retain historical data for studio reporting purposes but stop collecting new data
8. Third-party services
We use the following third-party services to operate Cut Time:
- Supabase - database hosting and authentication (hosted on AWS)
- Google - optional sign-in via Google OAuth, when you choose to authenticate with a Google account
- Lemon Squeezy - payment processing (we do not store credit card information)
- Vercel - web application hosting
- Resend - transactional email (account verification, invites, timesheet requests, and other notifications)
- ipapi.co - converting IP addresses to approximate city and country for the world map (not retained by ipapi)
- Sentry - error monitoring for the web app and tracker; we scrub email addresses, invite codes, and other identifiers from error payloads before they are sent
We do not sell your data to third parties. We do not use your data for advertising.
9. Your rights
Depending on where you live, you may have the following rights regarding your personal data:
- Access - request a copy of the data we hold about you
- Deletion - request that we delete your account and all associated data
- Data portability - export your time tracking data from your editor dashboard (CSV) and verified timesheet PDFs from any project
- Restrict processing - request that we limit how we use your data
California residents (CCPA): We do not sell personal information. You may request access to or deletion of your data at any time.
EU residents (GDPR): Our legal basis for processing your data is legitimate interest (providing the service you signed up for) and contract performance. You may exercise any of the rights above by contacting us.
10. Children
Cut Time is not intended for users under 16 years of age. We do not knowingly collect personal data from children. If you believe a child under 16 has created an account, please contact us and we will delete it.
11. Changes to this policy
We may update this privacy policy from time to time. If we make material changes, we will notify users via email or an in-app notice. Continued use of the service after changes take effect constitutes acceptance of the updated policy.
12. Contact
For any privacy-related questions or to exercise your data rights, email [email protected].